News-Herald, LEGAL NOTICE FOR COMPETITIVE SEALED PROPOSALS PURSUANT TO R.C. 307.862 Sealed proposals will be received by the Board of County Commissioners in and for Geauga County at their offices, 470 Center Street, Building No. 4, Chardon, Ohio 44024; up to the hour of 2:45 PM on May 13, 2015, and opened at 3:00 PM, for the following project: GEAUGA COUNTY COURT OF COMMON PLEAS ELECTRONIC FILING SYSTEM Said proposals shall be to provide and implement an electronic court filing system for use by the Geauga County Court of Common Pleas and the Geauga County Clerk of Courts in accordance with specifications developed by the Geauga County Court of Common Pleas Information Technology Team. The specifications and request for proposals package may be obtained from Deborah Urankar, Information Technology Officer for the Geauga County Court of Common Pleas, at the Geauga County Courthouse, 100 Short Court, Suite 400, Chardon, Ohio 44024, during weekday business hours from 8:00 a.m. to 4:30 p.m., or via email at CourtIT@geaugacourts.org. Proposals shall be made on the proposal forms furnished with the specifications and request for proposals, and addressed to the Board of Geauga County Commissioners, 470 Center Street, Building No. 4, Chardon, Ohio 44024, and marked “GCCP Electronic Filing System”. The Proposal must be accompanied by an original sealed document in the form of a bond or certified check, cashier’s check or money order on a solvent bank or savings and loan association in the amount of 5% of the proposal, conditioned that the respondent, if the respondent’s proposal is accepted, shall execute a contract in conformity to the Request for Proposal. Should any proposal be rejected said surety shall forthwith be returned to the offeror and should any proposal be accepted such bond, certified check, cashier’s check, or letter of credit will be returned to the offeror upon proper execution and securing of the contract. No offer shall be considered eligible to be awarded the contract to which this Legal Notice applies if the bidder is listed on the Auditor of State’s Database as having a “Finding of Recovery” as that term is defined in R.C. 9.24. Each vendor seeking to submit a proposal on this project MUST attend a MANDATORY Pre-Bid Conference to be held in the Geauga County Courthouse on May 11, 2015 from 9:00 AM to 11:00 AM. Questions of clarification of this document will be answered at this time. No questions will be fielded apart from this Pre-Bid Conference so as not to afford any particular vendor undue advantage in the process. The proposal will be evaluated based on criteria set forth in the specifications and request for proposals. The Board reserves the right to reject any and all proposals. Each proposal must contain the full legal name of the offer or and the principal owners if operating as a legal entity with a different name. Bidders may also access this Legal Notice to Bidders via the internet at http://www.co.geauga.oh.us/County-Info/Bids or the State of Ohio website www.publicnotice.ohio.gov. By Order of the Board of County Commissioners in and for Geauga County, Ohio • Walter M. Claypool, President Blake A. Rear • Ralph Spidalieri • Christine Blair, Clerk 580338/April 23, 2015
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